Terms & Conditions
These Terms & Conditions ("Terms") govern the rental of laptops, desktop computers and related technology equipment ("Equipment") supplied by Rent My Tech ("Rent My Tech", "we", "us" or "our") to any customer ("Customer", "you" or "your"). By accepting a quotation, making payment, taking delivery or possession of Equipment, or commencing a rental, the Customer acknowledges that these Terms have been read, understood and accepted.
1. Scope of Rental
Rent My Tech provides technology Equipment on a rental basis to businesses, organisations, institutions, professionals and other eligible customers. The specific Equipment, quantity, configuration, rental rate, rental period, payment terms, security deposit and other commercial conditions shall be stated in the applicable quotation, invoice and/or rental agreement.
2. Minimum Rental Period
The standard minimum rental period is 12 months. Rentals for periods shorter than 12 months are not available under the standard rental plan. Any exception must be expressly approved by Rent My Tech in writing and may be subject to revised pricing and commercial conditions.
3. Quotation and Order Confirmation
Quotations are subject to Equipment availability and the validity period stated in the quotation. A quotation does not constitute a confirmed rental until the Customer has accepted the applicable terms, completed the required payment and provided any documents reasonably requested by Rent My Tech.
Rent My Tech may, subject to prior communication, provide an equivalent or upgraded configuration where the originally quoted configuration is unavailable.
4. Rental Charges
Rental charges are payable according to the payment schedule stated in the quotation, invoice or rental agreement. Unless expressly agreed otherwise in writing, rental rates are calculated monthly and remain payable throughout the agreed rental period, subject to applicable law and the specific agreement.
5. Advance Rent and Security Deposit
- For a standard 12-month rental, 2 months' advance rent and a security deposit equivalent to 2 months' rental charges are ordinarily required before delivery or collection.
- For bulk orders or longer rental terms, Rent My Tech may specify different advance-payment or security requirements in the quotation or rental agreement.
- The security deposit is held as security for the Customer's obligations and does not constitute rental payment unless expressly adjusted by Rent My Tech.
- After return and inspection of the Equipment, the refundable balance of the security deposit may be returned after adjustment of any legitimate outstanding rental, damage, loss, missing accessories, service charges or other amounts payable by the Customer.
6. GST, Taxation and Statutory Charges
- Unless expressly stated otherwise, all prices displayed or quoted by Rent My Tech are exclusive of GST and other applicable statutory taxes or levies.
- GST shall be charged at the applicable rate under prevailing Government of India rules at the time of billing.
- A valid tax invoice shall be issued for applicable transactions in accordance with applicable law.
- Customers seeking B2B invoicing or Input Tax Credit ("ITC") must provide a valid GSTIN, legal entity name, billing address, place-of-supply information and other accurate billing details required for invoicing.
- The Customer is solely responsible for the accuracy and validity of the GST details supplied to Rent My Tech.
- Rent My Tech shall not be responsible for denial, reversal or loss of ITC resulting from incorrect GST details, Customer non-compliance, delayed filing, inaccurate records or any other matter attributable to the Customer.
- Any change in GST rate, tax treatment, statutory levy, cess or applicable Government charge shall be reflected in billing from the date such change becomes applicable.
- Where a transaction is legally eligible for GST exemption, zero-rating or another special treatment, the Customer must provide all documentation and satisfy all statutory conditions required for such treatment.
- All other taxes, duties, statutory charges and government levies legally recoverable from the Customer shall be charged as applicable.
- Rent My Tech does not provide tax or accounting advice. The Customer is responsible for obtaining independent advice regarding its own GST compliance and ITC eligibility.
7. Delivery, Collection and Handover
Equipment may be collected from the designated Rent My Tech location or delivered where delivery has been agreed. Delivery and transportation charges may apply depending on location, quantity and order requirements. The Customer shall provide accurate delivery details and ensure that an authorised representative is available for handover.
Responsibility for the Equipment shall pass to the Customer upon delivery or collection and remain with the Customer until the Equipment is physically returned to and accepted by Rent My Tech.
8. Inspection at Handover
The Customer shall inspect the Equipment and accessories at handover and notify Rent My Tech of any visible discrepancy or damage within a reasonable period. In the absence of timely notification, the Equipment may be deemed to have been received in acceptable condition, subject to latent defects and applicable law.
9. Customer Care and Use of Equipment
The Customer shall keep the Equipment secure, use it responsibly and operate it in accordance with reasonable manufacturer and Rent My Tech instructions. The Customer shall ensure that employees, contractors and other authorised users comply with these requirements. The Customer remains responsible for their acts and omissions relating to the Equipment.
10. Damage, Misuse and Unauthorised Modification
The Customer shall be responsible for damage beyond reasonable wear and tear, including damage caused by negligence, accident, misuse, abuse, liquid exposure, electrical faults caused by improper use, tampering, unauthorised opening, unauthorised repair, physical damage, modification or use contrary to operating instructions.
The Customer shall not dismantle, modify, repair, replace internal components, remove asset labels or otherwise alter the Equipment without prior written approval. Reasonable repair, replacement, transportation and service costs arising from Customer-caused damage may be charged to the Customer.
11. Loss, Theft and Irrecoverable Equipment
The Customer shall immediately notify Rent My Tech of any loss, theft or irrecoverable Equipment and shall provide relevant supporting documentation where reasonably required, including a police complaint or other official record in the case of theft. The Customer shall remain responsible for the Equipment and applicable replacement or recovery costs to the extent permitted by the rental agreement and applicable law.
12. Ownership of Equipment
All Equipment supplied on rental remains the property of Rent My Tech. No ownership, title or proprietary interest transfers to the Customer merely because rental charges have been paid.
13. No Sale, Transfer, Assignment or Sub-Rental
The Customer shall not sell, pledge, mortgage, charge, transfer, assign, sub-rent, lend or otherwise make the Equipment available to a third party without prior written approval from Rent My Tech.
14. Software and Licensing
Any operating system or software supplied with Equipment shall be used only in accordance with its applicable licence terms. The Customer shall not install or use pirated, unauthorised or unlawfully obtained software. Software, files, accounts and applications installed by the Customer remain the Customer's responsibility.
15. Data, Privacy and Backup Responsibility
The Customer is solely responsible for all data, files, credentials, accounts and confidential information stored on or accessed through the Equipment. The Customer shall maintain appropriate backups and remove its accounts and confidential information before return wherever applicable.
Rent My Tech shall not be responsible for loss, corruption, disclosure or unavailability of Customer data arising from repair, replacement, servicing, reinstallation, malfunction or return of Equipment, except to the extent liability cannot lawfully be excluded.
16. Maintenance, Repair and Replacement
Where Equipment experiences a hardware fault attributable to normal operation and covered by the rental arrangement, Rent My Tech may, at its discretion, repair the Equipment or provide a replacement unit of the same or reasonably equivalent configuration, subject to availability.
Replacement Equipment need not be identical to the original unit. Damage caused by misuse, negligence, accident, unauthorised modification or other Customer-related causes may be chargeable.
17. Availability and Service Delays
Equipment availability is subject to stock and operational capacity. Rent My Tech will make reasonable efforts to provide agreed Equipment and support, but does not guarantee uninterrupted operation or immediate replacement in every circumstance unless expressly agreed in writing.
18. Inspection and Asset Verification
Rent My Tech may, upon reasonable notice and subject to applicable law, request access to rented Equipment for asset verification, inspection, maintenance or service. The Customer shall provide reasonable cooperation for such purposes.
19. Rental Extension and Holdover
Any extension beyond the agreed rental period is subject to mutual agreement and Equipment availability. Equipment remaining with the Customer after expiry without written extension may be treated as unauthorised retention and may attract continued rental and applicable recovery charges, subject to the rental agreement and applicable law.
20. Early Termination
The Customer acknowledges the standard 12-month minimum rental commitment. If the Customer terminates the rental before completion of the agreed minimum period, advance rent shall ordinarily be non-refundable. Any additional settlement, outstanding rental, recovery costs or other early-termination charges shall be governed by the applicable quotation or rental agreement, subject to applicable law.
21. Late Payment and Default
Failure to pay amounts when due constitutes a payment default. Subject to the applicable agreement and law, Rent My Tech may suspend services, restrict support, charge applicable late-payment amounts, demand outstanding sums, recover Equipment, adjust legally recoverable amounts against the security deposit and/or terminate the rental arrangement.
Recovery of Equipment does not automatically extinguish outstanding payment obligations properly due under the rental agreement.
22. Return of Equipment
Upon expiry or termination, the Customer shall promptly return all Equipment and accessories in good working condition, subject to reasonable wear and tear. The Customer shall return all supplied items, including chargers, power adapters, keyboards, mice, monitors, display cables and other accessories, where applicable.
23. Wear and Tear
Normal deterioration resulting from proper ordinary use shall not ordinarily be treated as Customer damage. Cracks, broken ports, liquid damage, missing components, severe physical damage, unauthorised modifications and other damage beyond reasonable wear and tear may be chargeable.
24. Upgrades, Downgrades and Exchanges
Any request for an upgrade, downgrade, exchange or change in configuration is subject to availability, technical feasibility and revised pricing. No change shall be effective unless confirmed by Rent My Tech.
25. Lawful Use and Customer Compliance
The Customer shall comply with all applicable laws while using the Equipment. The Equipment shall not be used for fraud, unauthorised access, cybercrime, piracy, distribution of unlawful content or any other prohibited activity. The Customer is responsible for the use of the Equipment by its employees, contractors and authorised users.
26. Indemnification
To the extent permitted by applicable law, the Customer shall indemnify and hold harmless Rent My Tech, its owners, employees and representatives against claims, losses, liabilities, damages, costs and reasonable expenses arising from the Customer's unlawful use, misuse, unauthorised use, breach of these Terms, breach of the applicable rental agreement, or infringement of third-party rights caused by Customer-supplied content, software or activity.
27. Limitation of Liability
To the maximum extent permitted by applicable law, Rent My Tech shall not be liable for indirect, incidental, special or consequential losses, including loss of profits, revenue, business opportunities, contracts, anticipated savings or data arising from the rental or use of Equipment.
Nothing in these Terms excludes or limits liability that cannot lawfully be excluded or limited under applicable law.
28. Force Majeure
Rent My Tech shall not be liable for delay or failure to perform an obligation where such delay or failure results from circumstances beyond reasonable control, including natural disasters, fire, flood, epidemic, government action, civil disturbance, transportation disruption, power failure, telecommunications failure, network outage or other force majeure events.
29. Confidentiality
Each party shall use reasonable care to protect confidential commercial information received from the other party in connection with the rental. This obligation does not apply to information that is publicly available, independently developed, lawfully obtained from another source or required to be disclosed by law or competent authority.
30. Notices and Customer Information
The Customer shall provide accurate contact, billing, GST and delivery information and promptly notify Rent My Tech of material changes. Commercial communications may be made through email, WhatsApp, telephone or other agreed communication channels.
31. Amendment of Terms
Rent My Tech may update these general Terms & Conditions from time to time. The terms applicable to a confirmed rental shall be read together with the specific commercial conditions stated in the applicable quotation, invoice or rental agreement.
32. Order of Precedence
Where there is a conflict between these general Terms and a separately executed rental agreement, the specific written rental agreement shall prevail only to the extent of the conflict and subject to applicable law. Any commercial concession or variation must be expressly recorded in writing.
33. Severability
If any provision of these Terms is held to be invalid, unlawful or unenforceable, that provision shall be modified or severed only to the extent necessary, and the remaining provisions shall continue in effect to the extent permitted by law.
34. Governing Law and Jurisdiction
These Terms shall be governed by the laws of India. Subject to applicable law, disputes arising from or relating to a rental shall be subject to the jurisdiction of the competent courts in West Bengal, India.
35. Entire Agreement
These Terms, together with the applicable quotation, invoice and/or rental agreement, constitute the agreement governing the relevant rental transaction unless otherwise expressly agreed in writing.
36. Customer Acknowledgement
By accepting a quotation, making the required payment, taking possession of Equipment or commencing the rental, the Customer confirms that it has had an opportunity to review these Terms and agrees to comply with them.
Rent My Tech
Laptop & PC Rental Services
Kolkata & West Bengal
Email: support@rentmytech.in
Phone: 6291 666 200
